Executive Assistant

IST seeks an Executive Assistant to streamline company calendar management, communications, and meeting preparations.

The Institute for Security and Technology (IST), a growing national security and technology 501c3 Institute in the San Francisco Bay Area, is seeking a full time Executive Assistant. We are a passionate, tight-knit team, excited about the challenges we are tackling — join us in the fight! Organized to assess and incubate solutions to wicked emerging security threats, IST embodies the ethos of “bias for action” in order to outpace some of the world’s toughest technology-driven security challenges. IST leads policy analysis, develops technology solutions, and convenes some of the best minds across the technology, national security, and civil society sectors.

Specific Responsibilities

The Executive Assistant will work on daily tasks to include: 

  • Manage scheduling for both company officers; 
  • Draft, review and send communications on behalf of company officers; 
  • Organize and prepare for meetings, including gathering documents and attending to logistics of meetings;
  • Answer and respond to phone calls, communicate messages and information to the executives;
  • Manage company executives inboxes, prioritize emails and respond when necessary;
  • Coordinate travel arrangements; 
  • Maintain various records and documents for the company.


Candidates should have the following:

  • 1-2 years of professional experience in administrative work
  • Assistant must have a high school diploma
  • Excellent written and verbal communication skills
  • Excellent time management skills with a proven ability to meet deadlines.
  • Ability to pay attention to detail
  • Organizational skills
  • Ability to multitask
  • Basic understanding of frequently used computer software and programs, such as Google Suite, Docusign and Slack
  • Strong interpersonal skills
  • Maintaining discretion and confidentiality


  • Estimated salary: $50,000 – $65,000 annually
  • Medical
  • Dental
  • Vision
  • 401k

This compensation and benefits information is based on IST’s good faith estimate for this position, in San Francisco, CA, as of the date of publication and may be modified in the future. The level of pay, exact job title and role will depend on a variety of job-related factors, including where you place on our internal performance ladders, which is based on factors including past work experience, relevant education, and performance on our interviews or in a work trial.

How to Apply

Email [email protected] with Executive Assistant as the subject line. Please introduce yourself briefly in the email body, and mention how this position at IST would complement your professional trajectory. Please include your resume and CV as PDF attachment.